Supplier Invoices and Accounts Payable

What does supplier invoices and accounts payable do in SERP?

Accounts payable connects supplier invoice evidence with the amount due and the payment allocated to it. SERP connects this work with purchasing & procurement, so users can review its operational context through the related records.

Business problem it addresses

Paying from an order alone can overlook receipt differences, duplicate invoices or amounts that remain unmatched.

Key functions

• Review invoice references against supplier and receipt information.
• Check quantities, prices and applicable tolerance messages.
• Record authorized supplier payments and inspect allocation.

How the workflow works

1. Receive invoice.
2. Review matching evidence.
3. Resolve differences.
4. Process authorized payment.
5. Review allocation.

Example business scenario

An invoice arrives for the full order although only part has been received. Accounts payable reviews the receipt context and quantity difference before processing rather than assuming the order proves delivery.

Controls and availability

Supplier invoice uniqueness, quantity and price tolerances, and pending approval checks can prevent processing. Payment and allocation should retain the supplier subledger context.

How to assess the result

Review the supplier invoice against its receipt evidence, then inspect the payment and allocation. Any remaining difference should be traceable to an unmatched amount, quantity or approved correction, rather than concealed by a duplicate transaction.

Connected SERP capabilities

Read the Purchasing & Procurement module guide for the wider process and SERP reporting for the distinction between a transaction document and an analytical report.