Purchase Requisitions and RFQ

What does purchase requisitions and rfq do in SERP?

Requisitions express purchasing needs; an RFQ gathers supplier offers so a buyer can compare terms before selecting a supplier. SERP connects this work with purchasing & procurement, so users can review its operational context through the related records.

Business problem it addresses

Choosing a supplier from disconnected emails makes it difficult to explain which items, prices and terms supported the decision.

Key functions

• Select active requisition lines for the RFQ matrix.
• Invite distinct suppliers and review their submissions.
• Compare offers and record a reason when the selected supplier is not lowest for every item.

How the workflow works

1. Review requisition.
2. Choose suppliers.
3. Send RFQ.
4. Compare responses.
5. Approve selection.

Example business scenario

Two suppliers quote for the same requirement. One offers a lower price but a different delivery date. The buyer reviews both offers and records the selection rationale before continuing to a purchase order.

Controls and availability

Sending an RFQ or supplier response link communicates externally. Supplier response status is not purchase-order approval, and response links must go only to the intended supplier.

How to assess the result

Review each supplier response in the matrix, compare the offered terms and inspect the selection reason. Confirm the approval outcome before continuing to a purchase order. Sending the enquiry and receiving an offer are different checkpoints.

Connected SERP capabilities

Read the Purchasing & Procurement module guide for the wider process and SERP reporting for the distinction between a transaction document and an analytical report.